Approved AI Tools

• Who can use it? Adobe Express is available to students, faculty, and staff.
• What it does: design social media posts, flyers, videos, and more.
  • Use templates and AI tools like Text to Image and Generative Fill, powered by Firefly.
  • Integrates with social media platforms.
• How to access: Log in online or download the app from Self Service on university-managed devices.

• Who can use it? Students (free at on campus at several locations), faculty and staff (request a license for professional use).
• What it does:
  • Tools for design, video, photo, animation, and web—like Photoshop, Illustrator, and Premiere Pro.
  • Cloud storage, collaboration tools.
• How to access: Submit a request via ServiceNow.

• Who can use it? Adobe Firefly is available to students, faculty, and staff.
• What does: Adobe Firefly is a generative AI stand-alone app used for image generation that is also incorporated into Adobe products like Express and Creative Cloud.
• How to access: Log in online.

• Who can use it? Free for faculty and staff.
• What it does:  Create, edit, and manage PDFs and includes advanced features like accessibility checks.
• How to access: Download online

Google tools at Ohio State provide secure, AI-enhanced collaboration and productivity services for faculty, staff, and students (excluding medical center employees). Tools include access to Gemini™, NotebookLM™, Google Workspace apps, and Google CoLaboratory™.

Google Gemini™

• Who can use it: Faculty, staff, and students
• What it does:
  • AI-powered generative chat assistant
  • Helps with brainstorming, drafting, summarizing, research, and content creation
  • Generates text, images, audio, and video
• How to access: After provisioning, log in using your lastname.#@osu.edu and university password
• Data security: Use the Ohio State–provisioned version for enhanced privacy and access to advanced models

Google NotebookLM™

• Who can use it: Faculty, staff, and students 
  What it does:
  • AI-powered note-taking and research assistant
  • Upload your documents (PDFs, notes) and ask questions based on your content
  • Automatically creates summaries, questions, and audio overviews
• How to access: After provisioning, log in using your lastname.#@osu.edu and university password
• Data security: Ohio State–provisioned version ensures private and protected data use

Google Workspace (Docs™, Sheets™, Slides™, Drive™)

• Who can use it: Faculty, staff, and students
• What it does:
  • Secure versions of Google Docs (word processing), Sheets (spreadsheets), Slides (presentations), and Drive (file storage)
  • Designed to streamline collaboration with universities and institutions using Google Suite
• How to access: Log in with your Ohio State–provisioned account
• Note: Microsoft Outlook remains the official university platform for email and calendaring

Google CoLaboratory™ (CoLab)

• Who can use it: Faculty, staff, and students
• What it does:
  • Cloud-based platform for writing and executing code in a web browser
  • Ideal for learning, prototyping, or conducting research in AI and data science
  • No setup required—run Python code without local installations
• How to access: Access via your provisioned Google account
• Note: Best used for personal exploration, learning, or course assignments with instructor approval

• Who Can Use It? Copilot Chat is available to students, faculty, and staff.
• What It Does: Logging in gives you access to a protected version of Copilot approved for S4 data and below.
  • Allows file uploads to summarize key points in Word documents, analyze data in Excel spreadsheets and suggest improvements to PowerPoint presentations.
  • Includes Copilot Pages for real-time collaboration with people and AI.
  • Enables creation of agents using natural language to automate tasks and business processes.
• How to Access: Sign in to Microsoft 365 and select  “Try Copilot Chat” in the upper-right corner.
• Learn More: Available via the Administrative Resource Center.

• Who Can Use It? Faculty, staff, and students with a Microsoft 365 account.
• What It Does: Microsoft 365 Copilot provides AI-powered assistance across Microsoft 365 apps.
  • Copilot Pages enable you to collaborate on content with people and AI in real time.
  • Copilot Agents  can be created by any user to automate repetitive tasks and business processes—directly in Copilot Chat.
• How to Access:  Sign in to Microsoft 365 and select the Copilot icon in the left-side menu.
• Learn More: Access training by logging in to  the Administrative Resource Center (ARC).
  • Approved for S4 data. Refer to the Cloud Assessment Registry for data classification guidance.

• Who Can Use It? Faculty and staff can purchase a license annually through their department by logging int the Administrative Resource Center (ARC) and following the instructions.
• What It Does: Microsoft 365 Copilot Full License interacts with emails and other Microsoft 365 applications to offer a more personalized experience and supports advanced use cases for teaching, learning, and productivity.
• How to Access: Sign in to Microsoft 365 and select the Copilot icon in the left-side menu.
• Learn More: Users can attend meetings of Club Copilot, a Microsoft EDU community focused entirely on Copilot for Microsoft 365, to learn to use the tool effectively.
  • Approved for S4 data. Refer to the Cloud Assessment Registry for data classification guidance.